OVERSEAS CRIMINAL RECORD VERIFICATION (HR-F036) Contact OVERSEAS CRIMINAL RECORD VERIFICATION Overseas Criminal Record Verification & Exception Risk Assessment (HR-F036)SECTION 1: APPLICANT, RESIDENCY & DUAL-CHECK VERIFICATIONTitle- Select -MrMrsMissMsMxOtherStaff Member NameStaff_IDOperating Local Authority- Select -HaringeyIslingtonBarnetWaltham ForestCamdenHackneyBrentHarrowRedbridgeNewhamCity of LondonWestminsterTower HamletsBarking and DagenhamHaveringKensington and ChelseaHammersmith and FulhamEalingHillingdonHounslowSouthwarkLambethLewishamGreenwichWandsworthRichmond upon ThamesMertonKingston upon ThamesSuttonBexleyBromleyCroydonOtherPrimary Nationality (As per Passport/Travel Document)- Select -BritishScottishIrishBulgarianCameroonianGhanaianIndianItalianKenyanNepaleseNigerianFilipinoPolishRomanianSouth AfricanSri LankanUgandanZambianZimbabweanOther (Specify in HR System)UK Immigration / Visa Status- Select -British/Irish CitizenSettled/Pre-Settled StatusHealth & Care Worker Visa (Sponsored)Asylum Seeker / Refugee (BRP Holder)Student Visa (Tier 4)Dependant VisaVisa Type- Select -Health and Care Worker VisaDependent VisaRefugee-Asylum StatusStudent VisaDual-Check Mandate- Select -I confirm a UK Enhanced DBS Check (with Adult/Child Barred List checks) has been obtained concurrently with this overseas verification process.Has the applicant lived outside the UK for 6 months or more (continuously or in total) in the last 5 years, OR for 12 months or more in the past 10 years (while aged 18 or over)?- Select -YesNoN/ASTOP- Select -If No, close form as N/ACountry/Countries of Residence meeting the above criteria- Select -Country of Origin ONLY (Matches Nationality)Middle East (e.g., UAE, Saudi Arabia, Qatar)European Union / EEANorth AmericaSub-Saharan Africa (Other than Country of Origin)Asia-Pacific (Other than Country of Origin)Multiple Jurisdictions (Requires multiple certificates)Dates of Overseas Residency (Start-End)SECTION 2: DOCUMENTARY EVIDENCE (THE POLICE CERTIFICATE)Has the applicant provided an official Overseas Police Certificate / Certificate of Good Conduct for the specified period?- Select -Yes - Provided in English directly from issuing authorityYes - Provided in original language with an Independent Certified TranslationNo - Applicant is legally/logistically unable to obtain the document (Routes to Section 4No - Applicant has refused to obtain the document without valid reason (Triggers Immediate Withdrawal of Offer)Date of Certificate IssueName of Issuing Authority Type- Select -National Police Force / Federal PoliceMinistry of Interior / Foreign AffairsHigh Commission / Embassy in the UKLocal/Regional Police Authority (Must be checked against UK Govt guidance if acceptable)Verification of Authenticity (Select all completed)Original physical document or secure digital link sighted by HR.Watermarks, stamps, or official government seals visually verified.Document bears an official Hague Apostille or Notarisation (if applicable).Translation independently certified by an ATC or ITI registered translator (Candidate/Family translations strictly prohibited).Details cross-referenced with UK Government 'Criminal records checks for overseas applicants' guidance.Employment Role applying for?- Select -Care Worker / Support WorkerComplex Care WorkerSenior Care Worker / MentorField SupervisorCare Coordinator / Rota SchedulerClinical LeadQuality Assurance / Compliance OfficerHR / Recruitment AdministratorImplementation ResearcherDeputy Care ManagerRegistered Care ManagerSECTION 3: OUTCOME OF OVERSEAS DISCLOSURE & EXCEPTION RISK ASSESSMENTDoes the Certificate detail any criminal convictions, cautions, warnings, or reprimands?- Select -No - Clear RecordYes - Positive DisclosurePOSITIVE DBS DISCLOSURE RISK ASSESSMENT (HR-F033)- Select -Completion of POSITIVE DBS DISCLOSURE RISK ASSESSMENT (HR-F033) to assess the specific offences immediately triggeredWhy is the applicant legally or logistically unable to provide the Overseas Police Certificate?- Select -Asylum Seeker / Refugee status (Cannot safely contact home country authorities).The country does not possess a functioning criminal record system (e.g., active conflict zones).The issuing authority refuses to issue certificates to non-citizens who have since left.Applicant refuses to request the document without a valid legal/logistical reason.Critical Risk- Select -Critical Risk - Withdraw Offer triggeredIf a valid exception applies, what alternative safeguarding assurance has been obtained? (Select all that apply)A formal Statutory Declaration (under the Statutory Declarations Act 1835) signed by the applicant before a UK Solicitor, stating they have no overseas convictions.Character reference obtained from a verifiable, professional figure who knew them during that overseas period (e.g., international employer, aid agency).Additional UK-based professional references obtained (Minimum of 3).Enhanced probationary period applied with double-frequency unannounced Field Spot Checks.Candidate restricted from handling service user finances or complex medication for the first 3 months.SECTION 3: FINAL AUTHORISATION & SAFEGUARDING SIGN-OFFAssessor's Justification for accepting alternative evidence- Select -Exception acceptedException acceptedException acceptedException rejectedAssessor's Risk Grading- Select -Low RiskMedium RiskHigh / Critical RiskFinal Decision regarding Overseas Vetting- Select -Approve for Hire (Standard Induction).Approve for Hire (With Medium-Risk Mitigations / Extended Probation applied).Withdraw Offer / Terminate Employment (Insufficient Safeguarding Assurance).Name of Assessor / HR LeadName of Registered ManagerNext Review Date:SUBMIT FORM
