SUSPENSION RISK ASSESSMENT & NOTICE (HR-F049) Newsletter SUSPENSION RISK ASSESSMENT & NOTICE Formal Suspension Risk Assessment & Notice (HR-F049)SECTION 1: EMPLOYEE IDENTIFICATION & SUSPENSION PARAMETERSTitle- Select -MrMrsMissMsMxOtherStaff Member NameStaff_IDOperating Local Authority- Select -HaringeyIslingtonBarnetWaltham ForestCamdenHackneyBrentHarrowRedbridgeNewhamCity of LondonWestminsterTower HamletsBarking and DagenhamHaveringKensington and ChelseaHammersmith and FulhamEalingHillingdonHounslowSouthwarkLambethLewishamGreenwichWandsworthRichmond upon ThamesMertonKingston upon ThamesSuttonBexleyBromleyCroydonOtherSuspending ManagerPay Status Declaration- Select -I confirm this suspension is on FULL BASIC PAY. This reinforces that suspension is a protective measure pending investigation, not a disciplinary sanction or presumption of guilt.SECTION 2: SUSPENSION RISK ASSESSMENT & THE NOTICEPrimary Trigger for Suspension (Select all that apply)Critical Safeguarding Allegation (Physical, Financial, or Sexual Abuse).Severe Medication Malpractice / Fraud.Immediate risk of tampering with digital/physical evidence.Immediate risk of intimidating witnesses, colleagues, or service users.Fitness to practice concern (e.g., suspected intoxication on duty / severe impairment).Exhaustion of Alternatives: "Before deciding to suspend, were alternative measures considered to mitigate the risk?"Yes - Considered office-based/administrative duties, but inappropriate due to data access risks or severity of the allegation.Yes - Considered paired working / shadowing, but clinical/safeguarding risk remains too high.No - Immediate Police / LADO safeguarding instruction mandated removal from the business.Justification Statement: Provide a factual summary of why alternatives were rejected and suspension is the ONLY legally safe option- Select -Safeguarding MandateFinancial RiskIntegrity of InvestigationClinical SafetyFitness to PracticeImmediate Actions Executed (Manager to confirm)- Select -Active Directory / Microsoft 365 access revoked.Nourish / Birdie / eMAR app access revoked.Rostering app access revoked.ID Badge, Uniform, and Company Phone surrendered.Service User property keys/key-safes surrendered.Conditions of Suspension (Read to Employee)- Select -No ContactAvailabilityConfidentialitySickness & Annual LeaveSECTION 3: COMMUNICATION STRATEGY & WELFARE SUPPORT (Well-led QS2 & QS3) evealing a suspension to colleagues/service users without legal justification breaches confidentiality and implies guiltInternal / External Communication Plan: What is the agreed, neutral statement to be given to service users and colleagues if they ask where this employee is?- Select -The employee is currently on unexpected leave.The employee is unavailable for rostered shifts at this time.The employee is currently taking a period of personal leave.The employee has been temporarily reassigned and is unavailable for this visit.The employee is out of the business at present; another team member will cover their calls.Independent Pastoral Point of Contact: (Who can the employee contact for welfare support, ensuring it is NOT the Investigating Officer?)- Select -Designated HR / Staff Welfare OfficerIndependent Quality & Compliance ConsultantNominated Individual / Company Director (Only if wholly excluded from the investigation)External Employee Assistance Programme (EAP) Dedicated CaseworkerEmployee Assistance Programme (EAP): "Has the employee been provided with the 24/7 confidential EAP details for psychological support?- Select -YesNoNAStatutory Rights: Has the employee been informed they retain their right to Trade Union representation/advice during this period?- Select -YesNoN/AReview Schedule: Suspensions must be kept as brief as possible. The next formal update on the investigation status will be provided to the employee by:SECTION 3: FORMAL DECLARATIONS & HANDOVEREmployee Declaration- Select -I confirm I have been informed of my suspension and understand the conditions, sickness rules, and communication boundaries outlined above. I have handed over the required physical assets. I understand this is a protective measure and I remain on full basic pay.Manager Note of Refusal- Select -Employee signed digitally and surrendered assets peacefully.Employee was too distressed to sign; conditions were verbally confirmed and understood.Employee refused to sign, but conditions were read aloud and verbally acknowledged.Employee refused to sign and abruptly left the premises; formal written notice sent via tracked email/post.Registered Manager Authorization- Select -I authorise this suspension. The risk assessment justifies the action, alternatives have been legally exhausted, the required statutory bodies (CQC/Police/LADO) have been notified if applicable, and all digital access has been severed.DateNext Review Date:SUBMIT FORM
